Accounts Payable Manager in Arcade, NY

API Heat Transfer Posted: 2021-07-09

Arcade, NY 14009


Work Model: Hybrid Work Model – Minimum 2 days/week in Buffalo office

Position Summary:
Reporting into the Chief Accounting Officer, the Accounts Payable Manager will be responsible for overseeing US and global Accounts Payable shared services, including accounts payable, expense reports, travel policies, credit cards controls. etc.. The Accounts Payable Manager role is responsible for ensuring timely payments of vendor invoices, processing and approval of expense reports, accounts payable reconciliations and maintaining accurate financial records and reports to the management. In addition, this individual will assist in driving key initiatives to support the ongoing transformation and continuous improvement of systems and processes in the travel and accounts payable organization along with other projects as directed by management.

Oversee the day to day activities for two Accounts Payable Specialists
Ensures that all tasks have trained backup coverage
Work with each direct report establish annual goals and objectives
Develop, maintain and monitor travel and expense related policy and recommend strategies to improve compliance
Responsible for appropriate coding of payables and expense reimbursement and timely payments of invoices
Oversee corporate card programs including problem identification and resolution, policy compliance and maximization of company incentives
Provide strategic sourcing and support for all accounts payable initiatives including meetings and events
Facilitate the monthly close process through expense analysis, missing invoice follow-up, and accrual preparation
Promote, build, and maintain successful and positive working relationships with both vendors and internal stakeholders
Review, analyze and verify AP aging reports and documents for accuracy
Prepare monthly consolidated AP reconciliations for debt compliance purposes
Proactively maintain complete and accurate vendor records
Resolve invoice and account discrepancies through investigation and documentation in order to ensure timely and accurate payments are made in accordance with internal controls.
Other AP shared service duties as assigned.

Desired Skills and Experience:
Experience with AP shared service center activity and corporate credit card programs
Excellent oral and written communication skills
Compelling and persuasive communicator with excellent interpersonal skills
Ability to draw on strategic insight from analysis, and to effectively summarize and present based on the needs of the audience
Experience giving presentations to senior executives
Proven ability to manage and motivate AP team
Experience with Power Point Presentations, Word, advanced user of Excel. Plex ERP experience is a plus.
Demonstrate the ability to be a team player and possess a willingness to perform duties that are assigned or delegated to him/her as well as a willingness to perform duties of other employees as needed.

Bachelors Degree or equivalent experience.

5+ years experience of AP accounting experience (at least 3 of them in a manager role).

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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