Administrative Assistant in Rochester, NY
Datrose, Inc Posted: 2021-04-12
Rochester, NY 14623
Datrose is seeking a Administrative Assistant and Key Control for a temporary assignment (W2 Only) opportunity in Rochester, NY!
This is an excellent opportunity for the right individual. If interested in exploring this great opportunity, please apply directly at www.datrose.com/careers.
Veterans are encouraged to apply.
Students in this position will assist the Housing Facilities Supervisor in charge of Housing Operations apartments/suites. The student Assistant will be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands.
- Creating and Dispatching work request tickets
- Send correspondences via email to residents and post notices as necessary.
- Keying in/out and escorting contractors in occupied apartments/suites.
- Assist in Summer Turn
- Type documents
- Helping organize and maintain office common area
- Greeting visitor as needed
- Answering the office cell phone
- Checking the mail and route incoming mail
- Other duties as necessary.
Summer Key Control:
Under the supervision of the Facility Access Coordinator, the Facilities/Key Control Assistant will assist in the student room inspection process. Assist in the administrative functions related to the Residence Life key system for over 1,700 student rooms, exterior doors, RHA and Center Offices.
· Primary responsibilities include, but are not limited to:
Assist in entering student room inspection information, student room inventory information and other relevant information into Star Rez.
Assist with Residence Hall and Apartment Lock changes and prepare the keys/cores for the lock changes to be performed.
Update Star Rez rosters with the correct core numbers after the lock changes are completed.
Assist with the entering of data related to card access and key information.
Assist Facility Access Coordinator with processing key returns and performing key checks.
Qualifications/Special Skills Required:
Must have previous office experience, proven customer service experience.
Must be able to multi-task, have strong time-management skills
Must be detail and task oriented and have the ability to handle highly confidential information
Capable of handling multi-layered, detail oriented work.
Working knowledge of Microsoft Office, Excel and Outlook
Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit based factors.
Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.