Administrative Assistant in Rochester , NY

Confidential Posted: 2021-08-20

Rochester , NY 14625

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Our legal team is committed to providing each client with quality counsel, innovative solutions, and personalized service. Founded in 2000, the firm offers the legal expertise of its 100-plus attorneys, who have accumulated experience and problem-solving skills over decades of practice.

We are a vibrant, busy, and growing full-service law firm and looking to increase its talented ranks of administrative professionals by adding a Full-Time Administrative to become a part of our team!

PTO and major holidays
Paid Vacation
Discretionary bonus
401(k) matching
Talent development
And more!

Easy access to commute, no hassle parking.

Your Role within the Law Firm

You will be recording and storing client information efficiently, draft correspondence and other formal documents, plan and schedule appointments, answer inbound telephone calls, perform all other office tasks, etc.
This firm has a very supportive and collaborative environment.

The firm works with many influential people throughout New York and beyond.
They work on high profile and sophisticated matters.
You will never be bored!

•Answer phones and take accurate messages and ensure routed and conveyed with appropriate urgency and follow up to ensure closure/response.
•Maintain detailed calendars in Outlook, scheduling and coordinating internal and external meetings, as necessary.
•Manage administrative duties including but not limited to arranging conference calls, meetings, creating and maintaining, paper and electronic files, as well as handling miscellaneous photocopying, scanning, OCR documents and bookmarking as well as other ad hoc printing requests.
•Create, edit, format and proofread letters, memos, and other documents using Microsoft Word, PowerPoint, and Excel. Compose routine correspondence and emails, as needed.

Background Profile

Previous experience in office administration or other related fields
•Ability to prioritize and multitask.
•Excellent written and verbal communication skills
•Strong attention to detail
•Strong organizational skills
•Ability to prioritize and multitask.
•Excellent written and verbal communication skills
•Deadline and detail-oriented
•Collaborative with a can-do attitude balanced with the ability to gracefully communicate difficult messages.
•Proficiency with Microsoft Suite

My client takes COVID-19 seriously. They comply with State and CDC COVID-19 guidelines/safety requirements.
We are an equal opportunity employer that promotes and values diversity, pluralism, and inclusion

Applying for this Career Opportunity:
All submissions are confidential.

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