Administrative Assistant in Rochester , NY

Salary Range: $25-$32

REQUIREMENTS:
• Associates degree in Secretarial Science or equivalent and 5 years clerical experience
• Ability to work independently
• Professional & Confidential
• Good organizational skills
• Computer skills (Microsoft office products, Access database, Google Docs, SharePoint, Zoom)
• Job or Volunteer Experience with Non-for-Profit Agencies a plus
• Flexibility

PURPOSE:
To assist the President, Board and Trustees in the smooth flow of information needed to process grant requests from the community

RESPONSIBILITIES:
• Track the status of all requests through the Foundation's various processes, manually or in a database (LOI –- grant request – grant payment – grant reporting)
• Oversee office management of Foundation records and information (grant database, website and annual report)
• Manage office payroll, bill and tax payments through established protocols
• Provide clerical support to the President, Board and Trustees
• Timely distribution of monthly grant packages and LOIs to Trustees, per schedule provided
• Attend monthly board meetings, generate and distribute meeting agenda and minutes and create and maintain Trustees’ meeting calendar
• Respond and send DMJF e-mails and calls and forward as necessary
• Set-up Zoom meetings as required
• Purchase and maintenance of the office supplies and equipment

HOURS: Monday – Friday, 9:00am-3:00pm. Some flexibility, as per President and Board of Trustees

WAGE: Hourly: $25-$32, based on experience

APPLY: Letter of Interest and Resume to:
mail@dmjf.org or
Daisy Marquis Jones Foundation
1600 South Avenue, Suite 250
Rochester, NY 14620