Fiscal Intermediary Coordinator in Rochester , NY

Heritage Christian Services Posted: 2023-02-24

Rochester , NY 14623

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Heritage Christian Services is seeking an energetic and positive person with a record of providing person centered supports.
The Fiscal Intermediary Coordinator is responsible for providing support and guidance to individuals who self-direct their services through a self-directed budget.

Responsibilities include active participation in the person-centered planning process and oversight of the self-directed budget once approved.

Meet/interview with individuals and families to educate them on self-directed services and the role of the Fiscal Intermediary.
Actively participate in Circle of Support (COS) and ISP meetings for assigned individuals, act as a backup resource for team members.
Review self-directed budgets that are submitted by the broker; ensure all required elements are in place prior to submission to OPWDD.
Maintain an electronic/hard copy record for everyone you are assigned to support.
Enroll assigned individuals in Therapy and CHOICES as appropriate.
Process self-hire job requisitions and job descriptions.
Complete training for new self-hire staff; inform staff when they are cleared to work; enroll/register self-hire staff for training as needed on going. Ensure completion of mandated annual in-servicing.
Assist with creating documentation sheets and billing checklists and distribute them to the individual/COS.
Provide billing support, tracking down and collecting documentation, ensuring compliance with information. Submit timesheets to the accounting/finance team in a timely fashion.
Enter employee hours in the payroll system.
Monitor monthly expense reports for assigned individuals and address issues/concerns proactively with the individual, broker, service coordinator and members of the COS as appropriate.
Submit invoices to the accounting/finance team for timely reimbursement (i.e., personal expenses, mileage, family reimbursed respite etc.).
Read, understand, and ensure compliance with relevant OPWDD administrative memos including comm. hab, broker, respite, SEMP, FI etc.
Attend regional FI meetings as appropriate.

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